T. R. Girill Society for Technical Communication/Lawrence Livermore Nat. Lab. (retired) [email protected]
Technical Writing: Microwriting
The Time Challenge
The December 1, 2022, issue of Science featured a one-page essay by research scientist Alexandra Ridgway titled 'Uninterrupted writing time is rare' (doi.org/10.1126/science.adg0307). Ridgway recounts how hard it was to find big blocks of time to draft her STEM Ph.D. dissertation once her twin sons were born--she clocked one writing attempt at only 6 minutes! So she consciously changed how she managed her STEM writing opportunities:
I would just have to use the rare minutes I had....microwriting, which began as a necessity, has become core to my [professional] writing practice.
That such a discussion of managing one's writing opportunities (rather than some specific text-design technique) was featured for a cross-disciplinary worldwide audience of technical professionals shows how authentic and enduring are the time- management challenges that active scientists and engineers face.
Microwriting Moves
Just because Ridgeway's reconfigured commitment to technical 'microwriting' focuses on managing small textual opportunities, however, does not mean that text-design techniques are irrelevant to its practical success.
1. Chunking reader needs.
One practical way to break a long, complex technical writing project into small pieces that can each be drafted during a short time slot and then combined is to focus each chunk on one audience need. Some reader needs are not separable, of course--a process explanation must be both clear and accurate at the same time, not clear in some places and accurate in others. But when comparisons, examples, and warnings are called for, it may be possible to draft each during its own microwriting opportunity and then combine them on yet another brief occasion. Likewise, a technical writer doesn't need to draft instructions for every step in a complex process all at once. They can each be captured during a series of microwriting episodes and then chained together during an additional one (with a check for consistency and completeness).
2. Iterating toward success.
The recognition that effective technical writing almost always results from iterative text revisions also facilitates successful microwriting. The (student) writer who captures a set of microdrafts (as suggested above) and then cycles thorough them during other brief writing opportunities can repeatedly adjust the drafts, alone and (later) together, to iteratively improve their relevance, clarity, and vocabulary/style coordination (along with fixing mechanical flaws too, of course). While some inconsistencies can only be spotted with a whole-text review, many localized gaps (content) or slips (format) can be seen and improved one microwriting session at a time.
So successful technical mircowriting is a valuable life skill, more likely if one approaches the effort as building beads that must (eventually) go together on a chain. Each small textual nugget--each prose bead--can (and indeed must) be crafted on its own, possible even if one's writing opportunities are brief. But then other microwriting sessions must be invested to (gradually) coordinate all those little pieces of prose--those explanatory beads--so a reader gets the benefit of a unified, consistent document. Fortunately, as Ridgway pointed out, this approach to writing-opportunity management works both in school and in real life.
[Want more background to help STEM students become 'microwriters'? See http://writeprofessionally.org/techlit/overview For a review of basic technical writing issues for teachers see http://writeprofessionally.org/techlit/twe2 ]
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